KImatiX.Rechnungsagent automatically captures incoming invoices, extracts all relevant data, validates them against purchase orders and budgets, manages the approval process and posts them to the target system – without manual input, without missed due dates, without duplicate payments.
Intake
Email, upload or scanner
Extraction
All fields captured automatically
Validation
Matching against POs & budgets
Approval
Automatic approval workflow
Posting
Directly into the accounting system
Incoming invoices – by email, upload or scanner – are automatically detected and captured for processing. No more manual forwarding.
Benefits
Example
An invoice arrives by email. The agent automatically detects it, extracts all relevant data and stores it in a structured way in the system.
Supplier, invoice number, amount, line items, due date – all relevant fields are automatically extracted and checked for completeness and plausibility.
Benefits
Example
The agent detects that an invoice does not contain a valid tax number and automatically flags it for manual review.
Invoices are automatically matched against purchase orders, contracts or budgets. The approval workflow notifies the responsible person – with all relevant data at a glance.
Benefits
Example
An invoice for €8,400 is automatically matched with the corresponding purchase order and forwarded to the responsible buyer for approval.
Approved invoices are automatically booked into your accounting system – whether DATEV, Lexoffice, SAP or others. Accounts are assigned automatically.
Benefits
Example
After approval, the agent automatically posts the invoice to the correct cost account and transfers it to DATEV.
Duplicate invoices, unusual amounts, missing mandatory fields or deviating suppliers are automatically detected and flagged for manual review.
Benefits
Example
The agent detects that an invoice with the same number was already posted two months ago and automatically blocks it.
No system change required. The invoice agent integrates with your existing accounting and document infrastructure.
Accounting
Document intake
Process & workflow
Free initial consultation – we analyse your invoice process and show what can be automated.
Request a free consultation